Whatever your trade — plumbing, electrical, HVAC, landscaping, painting — getting paid comes down to consistent, professional follow-up. These five templates cover the whole journey, from the due date to a firm final notice. Copy them, swap in your details, and send.
1. Due-date reminder
Subject: Invoice [#] — due today
Hi [Client name], A quick reminder that invoice [#] for [amount] is due today. You can pay here: [payment link]. Thanks so much — [Your name], [Business name]
2. Gentle nudge (3 days overdue)
Subject: Just checking in on invoice [#]
Hi [Client name], Invoice [#] for [amount] was due on [due date]. If it's already sent, thank you! If not, here's the payment link: [payment link]. Best, [Your name]
3. Firm reminder (7 days overdue)
Subject: Invoice [#] is now 7 days overdue
Hi [Client name], Invoice [#] for [amount] is now a week past due. Please arrange payment at your earliest convenience: [payment link]. Let me know if there's any issue I can help with. [Your name], [Business name]
4. Final notice (14 days overdue)
Subject: Final reminder: invoice [#] overdue
Hi [Client name], This is a final reminder that invoice [#] for [amount], due [due date], remains unpaid. Please settle it by [deadline]: [payment link]. Thank you, [Your name], [Business name]
5. Thank-you (once paid)
Subject: Payment received — thank you!
Hi [Client name], Thanks — I've received your payment for invoice [#]. It was a pleasure working with you, and I'm here whenever you need me again. [Your name], [Business name]
Send them automatically
Templates only help if you actually send them, on time, every time. PaidPatrol runs this exact sequence automatically for every invoice — in your name, until you're paid — so you never have to remember to follow up. Add an invoice in 20 seconds and let it handle the chasing. Free for 14 days, no card required.